The Digital Medicine Society (“DiMe,” “we,” “us,” or “our”) is committed to protecting your privacy and handling your personal information with transparency and care. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at dimesociety.org (the “Site”), use our products and services, or interact with us.

This Privacy Policy applies to all DiMe employees, volunteers, contractors, partners, and users of our Site and services.

Please read this Privacy Policy carefully. By accessing or using our Site or services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our practices, please do not use our Site or services.

We collect information about you in various ways when you interact with our Site and services. The types of information we collect include:

When you register for an account, make a purchase, subscribe to our services, participate in events, or communicate with us, you may provide:

• Identity and Contact Information: Name, email address, phone number, mailing address, professional title, and organizational affiliation
• Account and Authentication Information: Username, password, and security credentials
• Professional and Educational Information: Educational background, professional credentials, areas of expertise, and career information
• Communication Content: Messages, inquiries, feedback, testimonials, and other communications you send to us through our contact forms, support channels, or email
• Event Participation Information: Registration details, attendance records, and participation in DiMe activities and programs
• User-Generated Content: Posts, comments, and other content you submit to interactive features such as forums, discussion boards, or community spaces
• Preferences: Subscription preferences, communication preferences, and customization settings

When you access or use our Site and services, we automatically collect certain information, including:

• Device Information: Device type, operating system, browser type and version, unique device identifiers, and hardware model
• Usage Data: Pages visited, time spent on pages, navigation paths, links clicked, search queries, features accessed, and interaction patterns
• Technical Information: IP address, MAC address, domain name, referring/exit pages, and clickstream data
• Location Information: General geographic location based on your IP address or network location
• Log Information: Server logs, including access times, error messages, and system activity

We use cookies, web beacons, pixels, and similar tracking technologies to collect information about your browsing behavior and preferences. For detailed information about our use of cookies, please see our Cookie and Terms of Use Policy here.

We may receive information about you from third parties, including:

• Partner Organizations: When you register for co-sponsored events or access co-created content
• Service Providers: Analytics providers, payment processors, and marketing platforms
• Public Sources: Publicly available professional information from sources such as professional networking sites or published research

We use the information we collect for the following purposes:

• Deliver products, services, and content you request
• Process transactions and send transaction confirmations
• Create and manage your Digital Medicine Academy account
• Provide customer support and respond to your inquiries
• Personalize your experience and tailor content to your interests
• Facilitate your participation in events, programs, and activities
• Develop, test, and improve our products, services, and Site functionality
• Analyze usage patterns and trends to enhance user experience

• Send administrative information, such as account updates, security alerts, and policy changes
• Provide information about products, services, events, and activities that may interest you
• Request feedback, testimonials, or participation in surveys
• Respond to your questions and requests
• Send newsletters and promotional communications (with your consent where required)

• Manage and moderate interactive spaces such as forums and discussion boards
• Track and measure marketing campaign effectiveness
• Conduct research and analytics to understand how our Site and services are used
• Document participation in research communities for compliance, accreditation, and evaluation purposes
• Maintain records for legal, regulatory, and business purposes
• Evaluate patent claims as required by patent offices

• Monitor and enforce compliance with our Cookie and Terms of Use Policy here and other policies
• Detect, prevent, and respond to fraud, security incidents, and illegal activities
• Protect our intellectual property rights and the rights of others
• Verify your identity and authenticate access to your account
• Investigate violations and enforce our agreements

• Comply with applicable laws, regulations, and legal processes
• Respond to lawful requests from public authorities, including law enforcement
• Establish, exercise, or defend legal claims
• Protect the rights, safety, and property of DiMe, our users, and the public

• For any other purpose disclosed to you at the time we collect your information or with your consent

We engage trusted third-party service providers to perform functions on our behalf, including:

• Website hosting and maintenance
• Data analytics and tracking
• Email delivery and communication services
• Customer support services
• Event management and registration
• Marketing and advertising services

These service providers have access to your information only to perform specific tasks on our behalf and are obligated to protect your information and use it only for the purposes for which it was disclosed.

When we collaborate with other organizations to offer co-sponsored events, co-created products, or joint activities, we may share your information with those partners as necessary to facilitate your participation. Partner organizations may have their own privacy policies, and we encourage you to review them.

We may disclose your information when required or permitted by law, including:

• In response to subpoenas, court orders, or other legal processes
• To comply with applicable laws and regulations
• To cooperate with law enforcement or government investigations
• To enforce our Terms of Use and other agreements
• To protect the rights, property, safety, or security of DiMe, our users, or the public
• To detect, prevent, or address fraud, security issues, or technical problems

We may share your information for any other purpose with your explicit consent or at your direction.

We may share aggregated, anonymized, or de-identified information that cannot reasonably be used to identify you for research, analytics, marketing, or other business purposes.

Depending on your location and applicable law, you may have certain rights regarding your personal information:

You have the right to access and update your personal information. If you are a registered user, you can review and correct much of your information by logging into your account. You may also contact us at contact@dimesociety.org to request access to or correction of your information.

You may request that we delete your personal information, subject to certain exceptions required by law or for legitimate business purposes. To request deletion of your account and associated data, please contact us at contact@dimesociety.org and provide at least your name, contact information, and the data you wish to delete.

You may opt out of receiving promotional emails from us by following the unsubscribe instructions in those emails or by contacting us at contact@dimesociety.org. Please note that even if you opt out of marketing communications, we may still send you administrative messages related to your account or transactions.

You can manage your cookie preferences through your browser settings. For more information, please see our Cookie and Terms of Use Policy here.

Some browsers include a “Do Not Track” (DNT) feature that signals websites you visit that you do not want to have your online activity tracked. Our Site does not currently respond to DNT signals or similar mechanisms.

Please note that we reserve the right to suspend or terminate your access to our services at any time for any reason, including violation of our Terms of Use.

If you reside in the European Economic Area (EEA), Switzerland, or the United Kingdom, you have additional rights under the General Data Protection Regulation (GDPR) and related laws:

Legal Basis for Processing: We process your personal information based on one or more of the following legal grounds:

• Consent: You have given clear consent for us to process your information for a specific purpose
• Contract Performance: Processing is necessary to fulfill our contractual obligations to you
• Legal Obligation: Processing is necessary to comply with applicable laws
• Legitimate Interests: Processing is necessary for our legitimate business interests, provided those interests do not override your rights

Your GDPR Rights:

• Right of Access: Request confirmation of whether we process your personal data and obtain a copy
• Right to Rectification: Request correction of inaccurate or incomplete personal data
• Right to Erasure: Request deletion of your personal data under certain circumstances
• Right to Restriction: Request limitation of processing under certain circumstances
• Right to Data Portability: Receive your personal data in a structured, machine-readable format
• Right to Object: Object to processing based on legitimate interests or for direct marketing purposes
• Right to Withdraw Consent: Withdraw consent at any time (without affecting prior processing)
• Right to Lodge a Complaint: File a complaint with your local data protection authority

International Data Transfers: We will only transfer your personal data to jurisdictions with adequate protection as recognized under the GDPR, or to recipients with appropriate safeguards in place, including Standard Contractual Clauses adopted by the European Commission.

To exercise your GDPR rights, please contact us at contact@dimesociety.org.

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA):

Your California Rights:

• Right to Know: Request disclosure of the categories and specific pieces of personal information we have collected, the sources of that information, our business purposes for collecting it, and the categories of third parties with whom we share it
• Right to Delete: Request deletion of your personal information, subject to certain exceptions
• Right to Correct: Request correction of inaccurate personal information
• Right to Opt-Out: Opt out of the “sale” or “sharing” of your personal information (Note: We do not sell or share personal information as defined by the CCPA/CPRA)
• Right to Non-Discrimination: Exercise your privacy rights without receiving discriminatory treatment

California “Shine the Light” Law: California residents may request information about our disclosure of personal information to third parties for their direct marketing purposes. We do not share personal information with third parties for their own direct marketing purposes.

To exercise your California privacy rights, please contact us at contact@dimesociety.org with “California Privacy Rights” in the subject line, or by mail at:

Digital Medicine Society, Inc.
90 Canal Street, 4th Floor
Boston, MA 02114

We will verify your identity before processing your request and will respond within the timeframes required by law.

If you reside in a jurisdiction with specific privacy laws (such as Canada, Australia, or other countries with comprehensive data protection regulations), you may have additional rights. Please contact us at contact@dimesociety.org for information about your rights under applicable local laws.

DiMe is based in the United States. If you access our Site or services from outside the United States, your information will be transferred to, stored, and processed in the United States and other countries where our service providers operate.

The United States and other countries may not have the same level of data protection as your country of residence. However, we implement appropriate safeguards to protect your information in accordance with this Privacy Policy and applicable law.

By using our Site or services, you acknowledge and consent to the transfer of your information to the United States and other countries for the purposes described in this Privacy Policy.

For users in the EEA, Switzerland, and the United Kingdom, we rely on approved data transfer mechanisms such as Standard Contractual Clauses to ensure adequate protection of your personal data during international transfers.

We implement reasonable administrative, technical, and physical security measures designed to protect your information from unauthorized access, use, disclosure, alteration, and destruction. These measures include:

• Encryption of data in transit and at rest
• Access controls and authentication procedures
• Regular security assessments and monitoring
• Employee training on data security and privacy
• Secure data storage and backup systems

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials and for any activities that occur under your account.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law or you request deletion of your data. Retention periods vary depending on:

• The nature of the information and how it is used
• Legal, regulatory, tax, or accounting requirements
• The need to establish, exercise, or defend legal claims
• Operational and business needs

When we no longer need your information, we will securely delete or anonymize it in accordance with our data retention and disposal policies.

Our Site and services are not intended for children under the age of 16. We do not knowingly collect personal information from children under 16 without verifiable parental or guardian consent.

If you are a parent or guardian and believe that your child under 16 has provided us with personal information without your consent, please contact us immediately at contact@dimesociety.org. If we learn that we have collected personal information from a child under 16 without proper consent, we will delete that information as quickly as possible.

Our Site may contain links to third-party websites, applications, and services that are not operated or controlled by DiMe. This Privacy Policy does not apply to those third-party sites and services.

When you click on a link to a third-party site or use a third-party service, you leave our Site and our information management policies no longer apply. We are not responsible for the privacy practices or content of third-party sites.

We encourage you to review the privacy policies of any third-party sites or services before providing them with your personal information.

We use Google Analytics to track user interactions and analyze how visitors use our Site. Google Analytics collects information such as how often users visit the Site, what pages they visit, and what other sites they used prior to visiting our Site.

Google Analytics uses cookies and similar technologies to collect and analyze this information. The information generated about your use of the Site (including your IP address) is transmitted to and stored by Google on servers in the United States and other countries.

For more information about how Google collects and processes data, please visit: https://www.google.com/policies/privacy/partners/

You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on, available at: https://tools.google.com/dlpage/gaoptout

We may use additional analytics services and tracking technologies to understand user behavior, measure the effectiveness of our marketing campaigns, and improve our services. These technologies may include web beacons, pixels, and similar tracking tools embedded in our emails and web pages.

Our Site includes interactive features such as forums, discussion boards, and community spaces where you can post content and communicate with other users.

Important Notes:

• Public Information: Any information you post in public areas becomes publicly available and can be seen, collected, and used by others. Exercise caution when deciding what information to share.
• Your Responsibility: You are solely responsible for the amount and type of information you choose to share in these spaces
• Content Moderation: We may monitor, moderate, and remove user content that violates our Terms of Use or is otherwise inappropriate
• No Confidentiality: Do not post confidential, proprietary, or sensitive information in public spaces
• Compliance: You must comply with our Terms of Use and Code of Conduct when using interactive features

We offer an AI-powered chatbot called “NaVi” to help you navigate our sDHT Adoption Library and find information about digital health technologies, regulatory guidance, and clinical decision support systems.

Privacy: NaVi operates in a closed, isolated environment. Your conversations with NaVi are not shared with other AI systems, third-party platforms, or external services. Information you provide is used solely to respond to your queries and may be used in an aggregated, de-identified form to improve the tool’s performance.

Limitations: NaVi provides informational guidance only and does not constitute medical, legal, or professional advice. Do not share sensitive personal information, protected health information, or confidential data with NaVi.

For questions about AI-powered tools on the website, contact us at contact@dimesociety.org.

With your consent (where required by law), we may send you promotional emails, newsletters, and other marketing communications about our products, services, events, and activities. You can opt out at any time by following the unsubscribe instructions in those communications or by contacting us.

We may use feedback and testimonials you provide about our products and services for marketing purposes. We will not share identifiable information in testimonials unless you have explicitly given us permission to do so. If you wish to update or delete a testimonial, please contact us at contact@dimesociety.org.

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will:

• Update the “Last Updated” date at the top of this Privacy Policy
• Post the revised Privacy Policy on our Site
• For material changes that significantly affect your rights, provide additional notice through email, a prominent notice on our Site, or a popup notification when you next log into your account (as applicable)

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of our Site or services after changes are posted constitutes your acceptance of the revised Privacy Policy.

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Email: contact@dimesociety.org

Mailing Address:
Digital Medicine Society, Inc.
90 Canal Street, 4th Floor
Boston, MA 02114
United States

We will respond to your inquiry within a reasonable timeframe as required by applicable law.

This Privacy Policy is effective as of the date indicated at the top of this document and applies to all information collected by DiMe on or after that date.

By using our Site or services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.